Tag: Communication

  • Mastering Your Internal Communication Strategy with Examples

    Mastering Your Internal Communication Strategy with Examples

    Discover the importance of well-defined examples of internal communication strategy for organizational success. Explore actionable insights, key elements, and practical examples to enhance employee engagement, transparency, and collaboration within your company.

    The Backbone of a Thriving Organization: Mastering Your Internal Communication Strategy

    In today’s fast-paced and digitally connected world, a strong internal communication strategy is no longer a ‘nice-to-have’ but a fundamental pillar supporting organizational success. It’s the intricate network that connects employees at all levels, fostering collaboration, driving engagement, and ultimately contributing to a company’s bottom line. Without a well-defined approach, organizations risk miscommunication, disengagement, and a lack of alignment, hindering productivity and innovation.

    This article delves into the importance of crafting a robust internal communication strategy, providing actionable insights and concrete internal communication strategy examples to inspire and guide businesses of all sizes.

    Why is a Well-Defined Internal Communication Strategy Crucial?

    Think of your employees as the internal stakeholders of your company. Just as you strategically communicate with external clients and partners, nurturing your internal audience is equally vital. A strong internal communication strategy offers a multitude of benefits:

    • Enhanced Employee Engagement: When employees feel informed, valued, and connected, their engagement levels skyrocket. They are more likely to be invested in the company’s mission and contribute their best work.
    • Improved Productivity and Efficiency: Clear communication reduces confusion, minimizes errors, and streamlines workflows. When everyone is on the same page, projects move forward more efficiently.
    • Stronger Company Culture: Effective internal communication fosters a sense of community and shared purpose. It helps to reinforce company values, build trust, and create a positive and inclusive work environment.
    • Increased Transparency and Trust: Open and honest communication builds trust between leadership and employees. Sharing company updates, challenges, and successes transparently fosters a culture of authenticity.
    • Facilitated Change Management: Introducing change within an organization can be challenging. A well-executed internal communication strategy helps to manage employee anxieties, explain the reasoning behind changes, and ensure a smoother transition.
    • Better Alignment with Business Goals: When employees understand the company’s strategic objectives and their role in achieving them, they are more likely to be motivated and focused on contributing to those goals.
    • Reduced Employee Turnover: Happy and engaged employees are less likely to leave. Effective internal communication plays a crucial role in employee satisfaction and retention.

    Key Elements of an Effective Internal Communication Strategy

    Developing a successful internal communication strategy involves careful planning and consideration of various factors. Here are the core components to focus on:

    • Defining Clear Goals and Objectives: What do you want to achieve with your internal communications? Are you aiming to improve employee morale, facilitate change management, or increase cross-departmental collaboration? Setting specific, measurable, achievable, relevant, and time-bound (SMART) goals is crucial.
    • Identifying Your Target Audience: Your employee base is not a monolithic entity. Different departments, roles, and demographics may require tailored communication approaches. Segmenting your audience ensures your messages are relevant and resonate effectively.
    • Choosing the Right Channels: A multi-channel approach is often the most effective. Consider a mix of communication tools, both traditional and digital, to reach all employees effectively.
    • Crafting Compelling and Consistent Messaging: Your messages should be clear, concise, and consistent across all channels. Ensure your messaging aligns with your company values and reinforces your overall brand.
    • Establishing Feedback Mechanisms: Communication is a two-way street. Creating opportunities for employee feedback, questions, and concerns is essential for continuous improvement.
    • Measuring and Evaluating Results: Track the effectiveness of your internal communication efforts. Are you meeting your goals? What’s working well, and what needs improvement? Regularly review and adapt your strategy based on data and feedback.

    Internal Communication Strategy Examples: Bringing Concepts to Life

    To illustrate how these elements can be implemented in practice, let’s explore some internal communication strategy examples across different scenarios:

    Table: Internal Communication Strategy Examples Across Different Objectives

    ObjectiveCommunication Channels & TacticsKey Message ExamplesMeasurement Metrics
    Increase Employee Engagement– Regular all-hands meetings (virtual/in-person)
    – Employee newsletters showcasing achievements and milestones
    – Intranet portal with employee stories and recognition programs
    – Employee resource groups (ERGs)
    – “Celebrating our Q3 successes and the incredible contributions of our teams.”
    – “Meet Sarah from Marketing – her innovative thinking is driving our latest campaign.
    – “Join our new sustainability ERG and help us build a greener future.”
    – Employee engagement survey scores
    – Participation rates in events and initiatives
    – Employee feedback on communication channels
    – Employee retention rates
    Facilitate Change Management– Town hall meetings with leadership explaining the change
    – Dedicated FAQ section on the intranet
    – Manager toolkits with talking points
    – Training sessions and workshops
    – “Understanding the upcoming organizational restructuring and how it will impact your role.”
    – “Navigating the transition to the new software system – resources and support available.”
    – “Your feedback is crucial as we implement these changes.”
    – Employee understanding of the change (measured through surveys/quizzes)
    – Adoption rates of new processes/systems
    Employee feedback on the change management process
    – Project completion timelines
    Improve Cross-Departmental Collaboration– Cross-functional project teams with regular communication updates
    – Internal social media platform for sharing updates and insights
    – Department newsletters highlighting team achievements
    – Lunch and learn sessions featuring different departments
    – “Project X update: collaboration between Sales and Product Development is driving strong results.”
    – “Learn about the innovative work being done by the R&D team.”
    – “Join us for a lunch and learn session to understand the complexities of supply chain management.”
    – Number of cross-departmental projects initiated
    – Employee feedback on inter-departmental communication
    – Increased knowledge sharing and collaboration observed
    – Improved project outcomes
    Enhance Transparency– Regular CEO updates shared via email or video
    – Financial performance summaries shared with employees
    – Open Q&A sessions with leadership
    – Intranet blog featuring company news and updates
    – “A message from our CEO about our strategic direction and future goals.”
    – “Q3 Financial Performance: Understanding our successes and navigating challenges.”
    – “Submit your questions for our upcoming leadership Q&A session.”
    – Employee satisfaction with transparency (measured through surveys)
    – Employee understanding of company performance
    – Participation rates in Q&A sessions
    – Positive feedback on communication content

    Beyond the Examples: Practical Tips for Building Your Strategy

    Here are some additional tips for crafting a successful internal communication strategy:

    • Start with a Communication Audit: Assess your current internal communication landscape. What’s working, what’s not, and what are the pain points?
    • Develop a Communication Calendar: Plan your key messages and communication activities to ensure consistency and avoid information overload.
    • Empower Managers as Communication Champions: Equip managers with the tools and training they need to effectively communicate with their teams. They are crucial in relaying information and gathering feedback.
    • Utilize Visual Communication: Infographics, videos, and other visual elements can be highly effective in conveying information quickly and engagingly.
    • Keep it Concise and Accessible: Respect your employees’ time. Avoid jargon and ensure information is easy to understand and readily accessible.
    • Be Authentic and Human: Internal communication should feel genuine and relatable. Use a conversational tone and encourage open dialogue.
    • Embrace Technology: Leverage internal communication platforms, collaborative tools, and other technologies to streamline communication and enhance engagement.
    • Continuously Seek Feedback and Adapt: Regularly solicit feedback from employees and be willing to adapt your strategy based on their input and evolving needs.

    In Conclusion

    A well-crafted internal communication strategy is the lifeblood of a thriving organization. It fosters a connected, informed, and engaged workforce, driving productivity, innovation, and overall success. By understanding the key elements and implementing effective internal communication strategy examples, businesses can build a strong foundation for growth and navigate the complexities of the modern workplace with confidence. Investing in your internal communication is an investment in your most valuable asset: your people.

  • What is Development Support Communication?

    What is Development Support Communication?

    Explore the significance of Development Support Communication (DSC) in empowering communities through effective communication strategies. Learn about its methodologies, best practices, and practical applications that foster sustainable development and collaborative partnerships.

    Explain the Development Support Communication.

    In today’s interconnected world, the importance of communication in development initiatives cannot be overstated. Development Support Communication (DSC) is a field that aims to empower communities through effective communication strategies and practices. This article delves into development support communication, its significance, methodologies, and practical applications, highlighting how it fosters sustainable development.

    Understanding Development Support Communication

    Development Support Communication can defined as the systematic use of communication processes and tools to facilitate development initiatives. The primary objective of DSC is to ensure that communication supports the goals of social and economic development, particularly in underserved communities.

    Key Objectives of Development Support Communication:

    1. Empowerment: DSC empowers communities by giving them a voice and involving them in decision-making processes.
    2. Education: It provides necessary information to help communities understand and engage with development programs effectively.
    3. Behavior Change: DSC promotes positive behavior change by disseminating information about health, education, and social issues.
    4. Sustainability: By fostering participation and ownership, DSC helps create sustainable development solutions.

    Importance of Development Support Communication

    The role of DSC in development cannot be overstated. Here are some reasons why it is crucial:

    • Facilitates Inclusivity: DSC encourages participation from all community members, ensuring that marginalized voices are heard.
    • Enhances Understanding: Effective communication helps bridge the gap between stakeholders, ensuring everyone understands the objectives and methods of development initiatives.
    • Increases Effectiveness: Programs with a strong communication strategy are more likely to succeed, as they adapt to the community’s needs and feedback.
    • Promotes Collaboration: DSC fosters partnerships among various stakeholders, including government agencies, NGOs, and local communities.

    The Communication Process in DSC

    The communication process in development support communication can be visualized in a simple table:

    StepDescription
    AssessmentIdentify the needs and communication gaps in the community.
    PlanningDevelop a communication strategy tailored to the community’s needs.
    ImplementationExecute the communication strategy through various channels (media, workshops, etc.).
    EvaluationAssess the impact of the communication strategy and make necessary adjustments.

    Methods and Tools in Development Support Communication

    DSC employs a variety of methods and tools to convey messages and engage communities. Here are some common techniques:

    1. Participatory Approaches: Engaging the community in the planning and execution of development initiatives ensures that their perspectives are integrated into the process.
      • Focus Groups: Conducting focus groups to gather community input.
      • Workshops: Organizing workshops for skill development and knowledge sharing.
    2. Mass Media: Utilizing radio, television, and print media to reach larger audiences.
      • Public Service Announcements: Creating awareness about health and education programs.
      • Community Radio: Broadcasting local content that reflects community interests and issues.
    3. Digital Communication: Leveraging social media and mobile technology to connect with the community.
      • Social Media Campaigns: Engaging youth through platforms like Facebook and Twitter.
      • Mobile Applications: Providing information and resources directly to users’ phones.
    4. Visual Communication: Using images, videos, and infographics to convey messages effectively.

    Best Practices for Effective DSC

    To maximize the impact of development support communication, practitioners should consider the following best practices:

    • Understand the Audience: Tailor messages to the specific needs, cultural contexts, and preferences of the community.
    • Promote Dialogue: Encourage two-way communication where feedback is actively sought and incorporated.
    • Be Culturally Sensitive: Respect local customs, languages, and traditions to build trust and credibility.
    • Monitor and Adapt: Continuously evaluate the effectiveness of communication strategies and adapt them based on community feedback.

    Challenges in Development Support Communication

    Despite its importance, DSC faces several challenges that can hinder its effectiveness:

    1. Lack of Resources: Limited funding and resources can restrict the reach and quality of communication efforts.
    2. Cultural Barriers: Misunderstandings can arise due to cultural differences, impacting the effectiveness of messages.
    3. Technological Limitations: In some regions, access to technology and the internet can be a barrier to effective communication.
    4. Stakeholder Coordination: Aligning various stakeholders with different objectives can be challenging, often leading to conflicts or miscommunication.

    Strategies to Overcome Challenges

    To address these challenges, practitioners can implement the following strategies:

    • Capacity Building: Invest in training local community members in communication skills to enhance local capacity.
    • Collaborative Networks: Foster collaboration between local organizations to share resources and expertise.
    • Use of Local Media: Partner with local media outlets to disseminate information effectively.

    Conclusion

    Development Support Communication is a vital component of any development initiative. It not only enhances the effectiveness of programs but also empowers communities by ensuring their voices are heard. By embracing a variety of methods and best practices, DSC can contribute to achieving sustainable development goals and creating a more inclusive society.

    In a world that thrives on communication, understanding the principles of development support communication is essential for driving impactful change. By leveraging the power of communication, we can work towards building resilient communities that actively participate in their development journey.

    Frequently Asked Questions (FAQs)

    What is Development Support Communication?

    Development Support Communication (DSC) is the systematic use of communication processes and tools aimed at facilitating development initiatives. Its primary goal is to empower communities and support social and economic development, especially in underserved areas.

    Why is Development Support Communication important?

    DSC is crucial because it facilitates inclusivity, enhances understanding among stakeholders, increases the effectiveness of development programs, and promotes collaboration between various parties, including government agencies and local communities.

    What are the key objectives of Development Support Communication?

    1. Empowerment: Giving communities a voice in decision-making processes.
    2. Education: Providing information that helps communities engage with development programs.
    3. Behavior Change: Promoting positive changes in behavior through targeted information.
    4. Sustainability: Ensuring community participation to create lasting development solutions.

    What methods and tools are commonly used in DSC?

    Common techniques include:

    • Participatory Approaches: Focus groups and workshops.
    • Mass Media: Radio, television, print media, and public service announcements.
    • Digital Communication: Social media campaigns and mobile applications.
    • Visual Communication: Storytelling and infographics to convey messages effectively.

    What are some best practices for effective Development Support Communication?

    Best practices include:

    • Understanding the audience and tailoring messages accordingly.
    • Promoting dialogue and two-way communication.
    • Being culturally sensitive to local customs and traditions.
    • Monitoring and adapting based on community feedback.

    What challenges does Development Support Communication face?

    Challenges include:

    1. Lack of resources.
    2. Cultural barriers impacting message effectiveness.
    3. Technological limitations in accessing communication tools.
    4. Coordination issues between various stakeholders.

    How can challenges in DSC be overcome?

    Strategies to overcome challenges involve:

    • Capacity building through training local community members.
    • Establishing collaborative networks among local organizations.
    • Utilizing local media for effective information dissemination.

    How does DSC contribute to sustainable development?

    DSC fosters inclusive participation, ensures that community voices are heard, and enhances the effectiveness of development programs. By employing effective communication strategies, DSC plays a crucial role in achieving sustainable development goals.

  • How can you improve your communication skills?

    How can you improve your communication skills?

    Effective communication is a crucial skill in both personal and professional life. 15 ways How can you improve your communication skills? Whether it’s a conversation with a friend, a presentation at work, or a public speech, clear and concise communication can help build strong relationships and foster understanding.

    Here are the articles to explain, 15 rips How can you improve your communication skills?

    Here are 15 tips for improving your communication skills:

    Listen actively:

    Communication is not just about speaking, but also about listening. When having a conversation, make an effort to actively listen to the person speaking and show that you are engaged. This can be done by making eye contact, nodding, and asking follow-up questions.

    Be clear and concise:

    Avoid using vague or overly complex language. Instead, strive to be clear and concise in your speech or writing. This will help ensure that your message is understood and helps avoid confusion.

    Know your audience:

    Before communicating, consider the audience you are speaking to and tailor your message accordingly. This may involve using different language, examples, or delivery methods to best connect with your audience.

    Practice public speaking:

    If public speaking is a part of your job or a skill you’d like to develop, consider joining a local speaking club or taking a course. The more you practice, the more comfortable you will become and the better your skills will become.

    Avoid distractions:

    When communicating, eliminate distractions such as your phone or computer, and focus on the person you are speaking with. This shows that you value the interaction and helps you maintain your focus on the conversation.

    Be confident:

    Confidence is key to effective communication. Believe in yourself and your message, and try to relax and be natural.

    Seek feedback:

    Finally, seek feedback on your communication skills. Ask friends, family, or colleagues for their thoughts and suggestions for improvement. This can be a valuable learning experience and help you continue to grow and develop as a communicator.

    Empathy:

    Try to put yourself in the shoes of the person you are communicating with. This can help you better understand their perspective and respond in a way that shows you care.

    Nonverbal communication:

    Nonverbal communication, such as body language and facial expressions, can greatly impact the way your message receive. Pay attention to your nonverbal cues and ensure that they are in line with your words.

    Preparation:

    Preparation is key to effective communication. Before giving a presentation or having an important conversation, take the time to gather your thoughts, practice your delivery, and anticipate potential questions or objections.

    Tone:

    The tone of your voice can greatly impact the way your message is received. Try to use a tone that is appropriate for the situation and that conveys your intended message.

    Avoid judgment:

    Avoid making assumptions or being judgmental when communicating. Instead, strive to be open-minded and respectful.

    Ask questions:

    Don’t be afraid to ask questions if you don’t understand something. Asking questions demonstrates your interest and helps ensure that you have a clear understanding of the situation.

    Be adaptable:

    Be willing to adjust your communication style based on the situation and the person you are communicating with. What works well in one situation may not be effective in another.

    Write effectively:

    If you need to communicate in writing, take the time to write clearly and effectively. Use clear, concise language, and avoid using technical jargon unless it is necessary.

    By incorporating these tips into your daily life, you can develop stronger communication skills and improve your ability to connect with others. Remember, effective communication is a lifelong process, so keep practicing and seeking feedback, and you’ll continue to grow and evolve as a communicator.

    How can you improve your communication skills Image
    How can you improve your communication skills? Image by Mohamed Hassan from Pixabay.
  • Communication and Workplace Skills for the 21st Century

    Communication and Workplace Skills for the 21st Century

    7 best Communication and Workplace Skills for the 21st Century for leaders essay. After on-campus recruitment, the transition from college life to work life requires adapting to social interaction in the workplace. For workplace communication, if you are not good at it. You must be a little worried, afraid that you will not be good enough at social communication, or even fail. But, as long as you master some skills and pay attention to details. It will be easier to socialize in the workplace.

    Here are the articles to explain, Communication and Workplace Skills for the 21st Century

    The following 7 points are some skills in workplace communication, I hope everyone can easily learn.

    Understand people’s needs

    In workplace communication, the first step is to understand people and understand each person’s needs. Rather than imposing one’s subjective consciousness on others. What everyone is most interested in is not others, but themselves, or things related to themselves. Therefore, focusing on the demands of others is far more significant than thinking about yourself.

    Avoid talking too much about yourself

    Similar to the point mentioned earlier, in the specific communication process. You should choose a topic that the other party is interested in, and take the other party as the protagonist instead of yourself. Social talk is not about showing others what you are capable of, but more about leading others to talk about themselves and find the information they need.

    Make others aware of their importance

    If you want to have good relationships in the workplace, you must make others aware of their influence and importance to them. Of course, this is not unilateral but is based on the premise of mutual interaction between the two parties. If you communicate with sincerity and enthusiasm, you will gain more friendships and connections.

    Learn to agree with others

    During the conversation, unless there are issues of principle, you can choose to agree with other people’s ideas appropriately. After all, when a person’s ideas are affirmed by others. There will be more communication and common cognition between the two. This is undoubtedly the best for socializing.

    Learn to listen

    One of the first things you need to do well to become a popular talker is to learn to listen to others. It’s not just about showing respect for others, it also gives you more time to think.

    Understand the other party’s focus

    If you want to make communication easier. You must understand the key point of the other party the first time, that is, the ultimate goal. This not only makes the conversation smoother but also reduces roundabout words or unnecessary misunderstandings and troubles.

    Learn to let others speak for you

    When you say something in your favor, people usually doubt you and what you say. Which is a representation of human intuition. A better way to do this is: rather than expounding directly, to mention someone else and let someone else do the talking for you, even if those people aren’t there. Therefore, talk through the mouth of a third individual.

    Communication and Workplace Skills for the 21st Century Image
    Communication and Workplace Skills for the 21st Century; Photo by Mimi Thian on Unsplash.
  • Effective Communication between Editors and Authors

    Effective Communication between Editors and Authors

    Effective communication between editors and authors is an important part of editing work and an important way to improve the quality of publications.

    Here are the articles to explain, the Effective Communication between Editors and Authors!

    In this article, we adopt different effective communication methods for different situations of manuscripts. And pay attention to playing and educating a role in the process of communication with authors. To communicate effectively, editors should also focus on cultivating service awareness and improving their quality.

    Introduction;

    The phrase “a good article is revised” has the same reasoning in scientific journal articles. Because the author will have certain problems or less in the article. Then, from reviewing, and withdrawing to proofreading, all links require editors to communicate with authors. Communication with authors is part of the daily work of journal editors. It is an important task for a responsible editor to effectively communicate with the author. So that it can revise according to the requirements of the reviewers or the publication requirements of the journal.

    Adopting a positive and effective communication method can increase the understanding and trust between editors and authors. And at the same time increase the author’s favorable impression of the journal, injecting potential for the long-term development of the journal. Regarding the way of communication, Zhang Lin believes that different authors should treat differently and that it varies from person to person. At the same time, author-oriented thinking and smooth communication channels should also establish.

    The author’s unit;

    It is a university journal, and most of the authors of the article are graduate students. Jiang Fengxia believes that it is necessary to maintain a positive attitude when communicating with postgraduate authors. Use mentality to win so that more good articles are present in people’s vision. No matter what method of communication stands used, editors must improve their cultivation, including ideological quality and business ability. Colleges and universities are important positions for cultivating talents.

    Similarly, editors of college journals should also give full play to the function of educating people in their effective communication with authors. Only by letting the journal truly play the role of educating students in the process of colleges and universities, can the editorial work is done in place, truly serve the students of colleges and universities and the future development of colleges and universities, and provide the content for college principals to build the journal. Good basic guarantee.

    This article stands introduced based on work practice and the experience of communicating with the author. To provide references for other editors in the process of communicating with the author.

    Establish a convenient way of communication;

    To communicate with the author, first of all, it is necessary to establish a convenient communication channel. In addition to the editing platform, the commonly used communication is the office phone. The office phone also has certain inconveniences. First, due to the limitation of office hours, the editor is also busy when the editor is at work. Or the editor in charge of going out has something to do. So the author cannot contact them after calling many times. Telephone communication can affect other people’s work.

    Now that multimedia stand developed, it is most convenient to directly establish QQ or WeChat communication with the editor in charge. Both parties stand satisfied that using QQ to communicate, not only can they communicate at any time. If there is a problem, also reduce the interference to others. Using the current form of new media to communicate is not only convenient. But also can adapt to the time of both parties to communicate at the right time. Promote the effectiveness of communication between the two parties, and avoid interference with each other’s lives.

    This is an important development in the current establishment of convenient ways of communication. And, it is also an aspect that needs to stand paid attention to in the process of effective communication between editors and authors in the future.

    Different ways of communication between editors and authors;

    Adopt different communication methods for rejected manuscripts and manuscripts to accept;

    The opinions of experts at the stage of withdrawing manuscripts play a decisive role in deciding. Whether to accept the manuscript and also play a major reference in the further revision of the manuscript to accept. No matter what communication route stands taken, it is to use language or writing. For rejected manuscripts, the language of comments in the manuscript must be euphemistic, standardized, rigorous, and sincere, summarizing the overall problems of the article, and affirming the advantages and value of the article.

    It is not possible to completely deny the author’s ideas or the writing of the composition, but only euphemistic language. Write the reasons why it is not suitable for publication. Therefore, some authors are very grateful, to supplement the data or re-write according to the comments. And then submit it to this journal, the quality has stood greatly improved before. However, if the rejecter adopts hard language at the stage of rejection, it will be psychological harm to the author.

    There will also be a certain shadow in future writing. Which makes it difficult to form new language forms and innovate. Their writing methods for the form and content of the writing. Also, it will hinder the author’s future writing development. The suggestions for revision of manuscripts to stand accepted or revised and re-reviewed mainly refer to the opinions of experts, and must be specific. Since most of the authors of the journal are graduate students who are new to the writing of papers. The editor-in-charge should give a concise summary of the article as a whole. As well as refine the specific revision points, so that the author can target them.

    Some expert opinions are relatively general;

    Such as: “writing or professional terminology exists not standardized”, “the preface needs to be concise, and individual statements in the main body need to be clear” or “the conclusion needs to be deducted and concise”, but they stand not specifically pointed out in the article, resulting in some authors comparing I was confused and had no idea when revising, so in the process of revising, I couldn’t get a satisfactory manuscript many times.

    Therefore, when editors write withdrawal opinions, they must first thoroughly understand the content of the article. Understand the meaning of experts, and understand the problems in the article. In this process, sometimes it is necessary to communicate with experts and list the problems in the article one by one. So that authors can make better revisions and further improve the quality of the manuscript. This is the key link to improving the quality of manuscripts. The author cleanses the shortcomings of his ing and can improve it in future writing. Providing good help for his e-development and the quality of future manuscripts.

    Adopting different communication methods for different revisions;

    Errors in articles manifest in different ways and require different communication with the author. Some are intellectual errors, some are careless, and some are inconsistent in format or inconsistent with the publication format of this journal, and different communication methods stand required for different revisions. If it is an intellectual error, be sure to ask the question carefully, or be able to find relevant literature for the author to refer to.

    For example, in one author’s article, different varieties of a plant stood subjected to stress treatment. And relevant indicators stood measured to judge their stress resistance. When the author carefully looked at his article, he found that the conclusion was wrong. Malondialdehyde is the product of damage to the cell membrane. The higher the content, the more serious the damage to the plant. And the varieties with high malondialdehyde content in this article are more resistant. So I communicated with the author and found that the author’s meaning of the malondialdehyde index was unclear.

    When analyzing it with software;

    It was regarded as a resistance index. After communication, a reasonable conclusion was obtained. In terms of standardization and standardization of articles. Editors have the rich practical experience and can find more problems and should provide more guiding opinions. For example, the Latin genus or species names and gene symbols of organisms are usually italicized. While transcription factors and protein symbols are in the normal font. Sometimes the unit of quantity stands not standardized, or the wording is wrong. This can be modified after confirming with the author.

    However, if the mistakes are caused by carelessness. Such as the superscript of the literature, the subscript of the molecular formula. And, the format of a certain article in the reference is inconsistent with the publication. These small places can be modified by the author, or they can be modified by themselves, saving time and energy.

    Communication requires a relaxed and harmonious atmosphere;

    If there are many problems in the article, and the author has not made enough revisions many times. It is a convenient choice to communicate by phone or go to the editorial department for face-to-face communication. Authors who are on-campus graduate students are always apprehensive and nervous. At this time, the editor should be approachable, reduce the psychological pressure on the students, not be arrogant, have a gentle attitude, explain the revision requirements in detail to the author, and at the same time pay attention to respect and patiently listen to the author’s ideas.

    Get along with the author as equals as friends. When talking with the author, you may wish to use humor to ease the atmosphere, so that the author can relax in a relaxed atmosphere, which is also conducive to communication, and increases the author’s favor and trust in the editorial department, which is conducive to the next step. work in progress. A harmonious and pleasant communication atmosphere can ensure the effectiveness of communication, and can truly achieve the development of manuscript quality in the process of communication.

    Play an educative role in the process of communication;

    As a teacher in a college, educating people permeates all work, and as a college journal, also bears such an important responsibility. First of all, the work attitude is patient, loving, and sincere, so that author feels the editor’s seriousness and enthusiasm, and shows the editor’s professional ethics. Among the postgraduate authors, the academic morality is weak, and the bad phenomenon of fraud occurs from time to time, and then there is the situation that the writing is not standardized and the writing attitude is not correct.

    The phenomenon of multiple submissions for one manuscript still exists. After discovery, we must communicate patiently and explain the importance of integrity to students. With the development of society, people’s integrity is becoming more and more important. In particular, the falsification of experimental data is even more unacceptable. Once found, communicate with the author promptly communicating, consider the author’s perspective, persuade and educate sincerely and euphemistically, and require the author to write realistically.

    Other journals;

    University journals should shoulder the responsibility of cultivating authors’ academic ethics; as well as cultivating their rigorous academic attitude and honest and trustworthy work style. Because the State Press and Publication Administration has high requirements on the quality of publications and implements the “three-inspection and three-proof” system, the editor will carefully check it again and again to eliminate possible errors, and therefore will ask the author to confirm it again and again.

    Authors often say thank you to the teacher, thank you for correcting mistakes over and over again, and learn from the professional attitude of editing teachers; some authors say that this is the first time I have written an article, and I don’t understand many things. I feel that I have grown a lot, and I am very grateful to the editorial teacher for his patient guidance. At this time, we feel that all the hard work is worthwhile, and at the same time; we can optimize the quality of the journal and enhance its influence of the journal.

    Effective communication requires editors to improve their city

    Editors should have a sense of service;

    The service consciousness of editors is the professional quality that editors should have. Editors should establish a sense of serving the author, think from the perspective of the author; and, experience the author’s mood from the author’s point of view. “Think of what the author thinks and worry about what the author is worried about”; will resolve the conflict between the editor and the author; which is the ideological basis for the editor to communicate effectively with the author.

    Editors should continue to participate in learning and improve their business literacy;

    As an editor, having relevant editing skills and high professionalism is the basis for doing a good job. Editors should often participate in relevant professional training, and participate in academic lectures in related disciplines to broaden their academic horizons. In addition to editing knowledge, as an editor in charge of a professional column, he should be familiar with the major of the column he is in charge of. Zhu Chunhua believes that he should pay close attention to the latest progress and disciplinary trends so that he has a keen academic insight so that in the process of reviewing and revising manuscripts Can better grasp the content of the manuscript.

    Arm yourself with traditional culture and educating knowledge in the new era to improve your ideological quality;

    Traditional culture is the treasure of the Chinese nation. On many occasions, it is emphasized that we should attach importance to the study of traditional culture and actively improve the humanistic quality of individuals. At the same time, we must attach importance to the study of socialism with Chinese characteristics in the new era and the study of “not forgetting the original intention and remembering the mission”, and strengthen our political literacy, improve our service awareness, and implement it in our work.

    In general, effective communication between editors and authors is an important part of editorial work. Which is related to the quality of published manuscripts. Effective communication with authors can save time, improve efficiency, and improve the quality of manuscripts. At the same time, it also allows authors to have more goodwill and trust in the journal. Which is conducive to broadening the channels for manuscripts and plays an important role in improving the quality of the journal.

    Of course, different editors have different effective communication methods. As long as the purpose of serving the author remains unchanged, they can always maintain their patience, love, and sincerity. They will be able to communicate and communicate smoothly with the author.

    Effective Communication between Editors and Authors Image
    Effective Communication between Editors and Authors; Photo by Jason Goodman on Unsplash.
  • Using Text Messages to Communicate with Employees

    Using Text Messages to Communicate with Employees

    Why should businesses need Using Text Messages to Communicate with Employees? Barack Obama announced his VP pick, Joe Biden, to nearly 3 million Americans via text messaging. With 280 million+ Americans using a mobile phone, it’s safe to say he knew the reach and the power of the medium.

    Here are the articles to explain, Why should businesses need Using Text Messages to Communicate with Employees for Lead Generation?

    So why shouldn’t your business also tap into the power of text messaging? Your sales and marketing departments could reach a sizeable market using the power of text messaging. However, this would require strong sales team collaboration with the marketing team.

    Advantages of SMS outreach

    There are two huge advantages of using text messages for sales and marketing messages:

    Real-time engagement;

    This form of communication has a high guarantee of high real-time engagement and direct access to your audience. Also, Reports say that 90% of text messages are read within three seconds of being received. Text messages have a 98% open rate, compare that to “high” email open rates of around 25 – 30%, depending on your industry.

    High Conversion;

    Reports find that those who receive marketing and sales text messages are also likely to convert. 29% of those who received the SMS responded to the message. On top of that, 47% of this group made a purchase. This is a 14% conversion rate!

    But this doesn’t mean you should immediately start blasting your entire prospect and customer database with the same blanket promotions in hopes of closing a deal. Also, This scattershot approach will drive potential business away. Moreover, text messages can also also be used addition to manage sales deals, and management software. 

    Three Tips for Effective SMS Outreach

    If you want your text campaigns to succeed, you’ve got to get personal.

    1 – Send personalized promos;

    A report from Accenture found that 75% of consumers are more likely to buy from retailers that recognize them as individuals. And this can extend to your SMS outreach efforts.

    The second point is you need to segment your contacts! Make sure your promos are targeted to segments of your list. So for instance, if you are selling dog food, it’s wise to segment your list and also send your SMS promo to those who have indicated they own a dog.

    2 – Respond quickly;

    If you want to generate smokin’ hot leads, you should respond blazing fast to any responses to your text message outreach campaigns, because studies show 1/3 – 1/2 of sales go to the first responder. Responding quickly also builds up trust and the faster your leads get answers to their questions about your promo and product, the more likely they will convert to a sale

    3 – Get Ready to Change the Channel;

    Maybe your initial contact is an SMS promo, but your lead is more comfortable chatting to your sales or customer care team through another channel. 

    Be flexible enough about this to switch to a channel that the customer feels most comfortable in. We all know this goes hand in hand with the principles of omnichannel marketing.

    One thing to keep in mind is that your database has to consent to receive text messages from you with a hard opt-in. That way you are operating your campaigns well within the bounds of strict data laws like GDPR.

    Businesses need Using Text Messages to Communicate with Employees for Lead Generation Image
    Businesses need Using Text Messages to Communicate with Employees for Lead Generation; Image by Alex Tran from Pixabay.
  • Writing a Website and Blog for Business Communication

    Writing a Website and Blog for Business Communication

    Writing a Website and Blog for Business Communication: What is Business Communication? Communication Essay – it is neither the transmission of a message nor the actual message. It is the mutual exchange of understanding, originating with the collector. Communication should be viable in business. Communication is the pith of management. The basic elements of management as; Planning, Organizing, Staffing, Directing, and Controlling; cannot perform well without viable communication. Business communication includes a constant progression of information. Feedback is an integral part of business communication.

    Here is the article explain, How to the Writing a Website and Blog for Business Communication? and also know Successful Writing for great Results.

    Organizations these days are large and include countless individuals. There are various degrees of hierarchy in an organization. The greater the quantity of levels, the more troublesome is the work of managing the organization. Communication here plays a vital job during the time spent coordinating and controlling individuals in the organization. Immediate feedback can obtain and misunderstandings if any can avoid. There ought to be viable communication among bosses and subordinated in an organization, between the organization and society at large; for example among project management and trade associations.

    It is essential for the achievement and development of an organization. Communication gaps ought not to happen in any organization. Business Communication goal-situations. The principles, regulations, and strategies of a company have to communicate to individuals inside and outside the organization. Business Communication regulates by certain guidelines and standards. In early occasions, business communication was restricted to paperwork, calls, and so on In any case, presently with the advent of innovation, we have PDAs, video conferencing, emails, satellite communication to help business communication. Successful business communication helps in building the altruism of an organization.

    How to the Writing a Website and Blog for Business Communication Content? Explain.

    If your origination of blogging is an assortment of self-fixated individuals who depict the exhausting details of their lives, for example, what they have for breakfast each day, you may puzzle over whether a blog can improve communication in business. Companies that put in the effort to regularly give new information about their business in a blog can gain a serious edge over companies that remain quiet, as they will get more openness to current and potential customers. The following few things of the Writing a Website and Blog for Business Communication below are;

    Article or Post Updates:

    As your company builds up another item or see to offers another help, you can prepare customers by posting the details on your blog. For example, on the off chance that you are chipping away at another undertaking, you can give photos and recordings of the work in advancement, and incorporate updates from the team that is manufacturing the new thing. Your customers can stay aware of improvements, and on the off chance that they are already prepared to purchase your forthcoming item, the blog will keep them intrigued until the thing is ready for sale.

    Allow Commenting for Feedback:

    Communication among companies and customers enhance when an individual reads a blog post and then has the ability to remark on it to individual readers. If your company enables remarking on your blog, you are liable to see both great and bad feedback. The fact that you will allow customers to post public remarks will show that you have great trust in your items and administrations, as well as demonstrate that you are available to hearing feedback. What’s more, you can answer praise and analysis by posting a subsequent remark or making another blog post to address issues as they arise.

    Harnessing Social Media to Promote Your Business Blog:

    Blogs intend to interface with the remainder of the Internet, with readers sharing connections to their favorite blog posts on their own blogs and websites, as well as through social media, for example, Twitter and Facebook. You can also increase the viability and reach of your messages by utilizing social media yourself to tell fans at whatever point you post another thing on your blog. Your company’s Twitter adherents may read an intriguing tweet that guides them toward your latest post, which will provoke them to proceed to read the blog, for example.

    Attract Customers and Media:

    At the point when you post another thing on your company’s blog, journalists who are searching for information about the products or administrations you give may discover what you composed because the catchphrases you utilized caused search motors to display it in the top outcomes. Customers who are searching for what you have to offer may also attract to your website because of what you wrote in your blog.

    Successful or Effective Writing for great Results:

    While writing to a companion, colleague, customer, or business partner, the substance should be clear, brief, persuasive, accurate, and sure. Read on to know a few hints for making the letter/reminder/presentation beneficial.

    • Avoid being verbose; Choose more limited words and sentences. E.g., “I wanted to bring to your notification that the gathering has been canceled”. This sentence could rephrase as “Please note the gathering has been canceled”.
    • Utilize target titles; The subject of the notice/letter/email ought to even hand and ought to mirror the substance of the message. For example “Tips on Effective Writing for Business” passes on to the reader that the message substance will be related to information on powerful writing.
    • Choose your audience; It is advisable to keep in touch with one bunch of audiences as writing to various professionals would require picking the right verbiage which understands by various professionals similarly. Also, don’t utilize words that are exceptionally technical and can be understood simply by a particular audience.
    • Request or Solicitation for action; Never leave the reader speculating “what next ?” He or she should realize what is normal out of him/her. Close your mail/letter with the action you are anticipating that the reader should take.
    • Exchange or Share companywide messages with a strategy; Do not overload workers with a great deal of text-heavy emails. Separation the message. For example, If a company has set up a videoconference room; the Corporate communication Team ought to convey the primary message announcing the launch; the second message on how to utilize the gear; and, the third message on how to obstruct the gathering space for customer gatherings and calls.
    Other things:
    • Logically format an archive; Ensure that the substance in the message connects to the subject and the substance underneath and above it. There ought to be a logical association in various paragraphs remember for the archive.
    • Be Persuasive; Address one reader rather than many as it increases the concentration and also creates accountability for the reader.
    • Engage the audience; Talk to the audience. For example Rather than saying, “There will be two ways for calculating the expense”. The sender of the message could say, “Financial Analysts can pick one of two systems to calculate the expense.”
    • Check before you send; Always proofread the mail/reminder/record that is to be sent. Recall the principal draft isn’t always the final draft. Don’t just check for content, yet also, check for formatting, titles, audience, and attachments.
    • Execute with certainty; Do not be fearful while sending the communication. On the off chance that an update should be sent, it ought to be sent. Try not to attempt to send it to a gathering, rather send it to the individuals who haven’t sent the reports up until this point. For example, In case, you are circling back to a report you asked for, address the audience as “Thank You, X, Y, Z for sending the reports. We are as yet awaiting reports from A, B, and C. Solicitation you to send them the latest by 5:00 PM today”.
    Writing a Website and Blog for Business Communication Image
    Writing a Website and Blog for Business Communication; Image from Pixabay.
  • दृश्य संचार (Visual Communication Hindi) क्या है?

    दृश्य संचार (Visual Communication Hindi) क्या है?

    दृश्य संचार (Visual Communication Hindi); कौशल आँखों द्वारा प्राप्त संकेतों के माध्यम से संवाद करने की क्षमता को दर्शाता है; दृश्य संचार क्या है उदाहरण सहित समझाइए; दृश्य संचार कुछ भी नहीं है, लेकिन सूचनाओं का प्रतिनिधित्व करने के लिए चार्ट, ग्राफ़, आरेख जैसे दृश्यों का उपयोग कर रहा है; स्कूल से ही, हम अपनी किताबों में कई दृश्य संचार देखते हैं, हम अपनी परियोजनाओं में कुछ आकर्षित करते हैं; व्यवसायों में, ये संचार के आवश्यक रूपों में से एक हैं, खासकर प्रस्तुतियों में; दृष्टि की भावना का उपयोग करने वाला कोई भी अशाब्दिक संचार है; इसलिए इसे दृश्य संचार के रूप में जाना जाता है।

    दृश्य संचार (Visual Communication Hindi): अर्थ, परिभाषा और महत्व

    दृश्य संचार कौशल को दृश्य एड्स के उपयोग की आवश्यकता होती है जो कि विचारों और सूचनाओं को संप्रेषित करने के लिए पढ़ा या देखा जाता है; उदाहरण के लिए, रेखांकन, चार्ट, नक्शे, किताबें, पोस्टर, पैकेजिंग डिजाइन, स्क्रीन-आधारित मीडिया, आदि सभी प्रकार के दृश्य एड्स हैं; संचार कितने प्रकार के होते हैं?

    किसी व्यक्ति के शरीर के हावभाव, चेहरे के भाव और आंखों का संपर्क भी संदेश पहुंचाकर दृश्य संचार में मदद कर सकता है; इसलिए, चाहे जानबूझकर या नहीं, दृश्य संचार हमारे व्यक्तिगत जीवन के साथ-साथ पेशेवर का एक महत्वपूर्ण हिस्सा बनता जा रहा है।

    दृश्य संचार की परिभाषा (Visual Communication definition Hindi):

    एक ग्राफ या एक चार्ट, और अचानक सब कुछ आप कह रहे हैं समझ में आता है; ग्राफ़ या चार्ट लोगों को डेटा को जल्दी समझने में मदद करते हैं; चाहे आप एक तुलना करना चाहते हैं, एक रिश्ता दिखाते हैं, या एक प्रवृत्ति को उजागर करते हैं; वे आपके दर्शकों को “देखने” में मदद करते हैं कि आप किस बारे में बात कर रहे हैं।

    परेशानी यह है कि कई अलग-अलग प्रकार के चार्ट और ग्राफ़ हैं; जो यह जानना मुश्किल है कि किसे चुनना है; अपने स्प्रेडशीट प्रोग्राम में चार्ट विकल्प पर क्लिक करें और आपने कई शैलियों के साथ प्रस्तुत किया है; वे सभी स्मार्ट दिखते हैं, लेकिन आपके द्वारा एकत्र किए गए डेटा के लिए कौन सा उपयुक्त है?

    क्या आप प्रवृत्ति दिखाने के लिए बार ग्राफ का उपयोग कर सकते हैं? क्या बिक्री डेटा के लिए एक लाइन ग्राफ उपयुक्त है? आप पाई चार्ट का उपयोग कब करते हैं? स्प्रेडशीट आपके द्वारा बताई गई किसी भी चीज़ को चार्ट करेगी, चाहे परिणाम समझ में आए या नहीं; यह सिर्फ अपने आदेश लेता है और उन पर अमल करता है!

    दृश्य संचार की विशेषता या महत्व (Visual Communication feature importance Hindi):

    दृश्य संचार कौशल क्यों महत्वपूर्ण हैं? नीचे दिए गए विवरण निम्न हैं;

    कार्यस्थल पर सहयोग की निरंतर बढ़ती आवश्यकता के साथ, प्रभावी संचार का महत्व भी बढ़ रहा है; निम्नलिखित कारण हैं कि समग्र संचार प्रभावशीलता के लिए दृश्य संचार क्यों महत्वपूर्ण है:

    मौखिक संचार:

    मौखिक संचार को अधिक प्रभावी और सार्थक बनाने के लिए, दृश्य उपकरण और तकनीकों का उपयोग करने में हमेशा मददगार होता है उदा; एक चित्र या चित्र, लघु फिल्में और टेलीविजन विज्ञापन इस संयोजन के आदर्श उदाहरण हैं।

    अच्छी तरह से बनाए रखने और जानकारी बनाए रखने में मदद करता है:

    जितने बड़े दर्शक हों, एक-एक से बातचीत करने का मौका उतना ही कम होगा; दृश्य एड्स का उपयोग वह है जो दर्शकों के बीच हर एक का ध्यान खींचने में आपकी सहायता करके दिन बचा सकता है, सुनिश्चित करें कि वे लगे हुए हैं, और उन्हें वितरित जानकारी बनाए रखें; चूंकि मौखिक संचार के माध्यम से दी गई जानकारी से 10% बनाए रखा जाता है, अमेरिकी श्रम विभाग का सुझाव है कि यदि दृश्य और मौखिक संचार के संयोजन का उपयोग किया जाता है, तो लोग वितरित जानकारी के 65% को बनाए रखते हैं।

    दृश्य संचार कौशल कैसे सुधारें:

    अपने दृश्य संचार कौशल को बेहतर बनाने के लिए कुछ उपयोगी टिप्स निम्नलिखित हैं:

    प्रेरणा लें:

    दृश्य संचार के लिए डिजाइन के साथ आने के लिए जरूरी नहीं कि आपको एक डिजाइनर का ज्ञान और अनुभव होना चाहिए; एक डिजाइनर की तरह आपको केवल एक चीज की जरूरत है, हर जगह प्रेरणा लेने की, जो आप देखते हैं या करते हैं; यह महत्वपूर्ण है क्योंकि यह आपको अधिक जिज्ञासु, चौकस, खुले विचारों वाला और कल्पनाशील बनाता है; रचनात्मकता की उपलब्धि को मन की स्थिति के रूप में मदद करता है।

    संक्षिप्त:

    संचार के किसी अन्य रूप के साथ, दृश्य संचार को यथासंभव व्यापक बनाएं; सुनिश्चित करें कि आपकी रचनात्मकता और संदेश को इस तरीके से प्रतिच्छेद किया जाए कि जानकारी को यथासंभव स्पष्ट रूप से बता दिया जाए; हमेशा याद रखें कि दृश्य का मूल उद्देश्य जटिलता को सरलता के साथ संवाद करना है।

    आँखों का इलाज:

    यह हिस्सा सबसे कठिन है क्योंकि इसमें संतुलन बनाए रखने की आवश्यकता होती है; अच्छी टाइपोग्राफी के साथ-साथ एक नेत्रहीन रंग पैलेट का उपयोग हमेशा आपके संदेश की पठनीयता को बेहतर बनाने में मदद कर सकता है, जिससे आप प्राप्त भावनात्मक प्रतिक्रिया को उत्तेजित कर सकते हैं; हालाँकि, इनमें से किसी को भी ज़्यादा करना भ्रम या व्याकुलता का कारण बन सकता है; रंगों के मनोविज्ञान को सीखना शुरू करने का एक शानदार तरीका है!

    दृश्य संचार (Visual Communication Hindi) क्या है Image
    दृश्य संचार (Visual Communication Hindi) क्या है? Image from Pixabay.
  • Written Communication: Features, Advantages, and Disadvantages

    Written Communication: Features, Advantages, and Disadvantages

    Introduction to Written Communication; While speech comes to us very naturally and spontaneously, writing comes after serious practice and careful organization of thought. This article explains about Written Communication – with their important topic – Introduction, Meaning, Definition, Features, Advantages, and Disadvantages. The word “write” has been derived from the old English word “written” that meant to scratch, draw, or inscribe. It shows that man learned writing through a long process of drawing, scoring, or incising symbols on rock faces, dried skins, tree barks, and clay tablets. The alphabet of any language is, therefore, a result of evolution.

    Written Communication Essay: Introduction, Meaning, Definition, Features, Advantages, and Disadvantages.

    In the same way, the combination of the characters or letters of the alphabet into words, words into sentences, and sentences into paragraphs have gone through a long history of man’s attempt to communicate, and give some kind of permanence or preservation to his communication. For this purpose, every language has evolved its own rules of grammar, though many languages grouped have more or less similar rules. But, in writing these rules have to rather strictly follow.

    Speech, on the other hand, is more flexible. It also does not have the permanence of writing. Unless there is a typescript or tape or simultaneously taken down notes, the speech is heard and sooner or later forgotten. Just as it is impossible to think of a social life without oral communication, it is equally impossible to think of a business or an organization without written communication. There are various reasons for it. In the first place, in an organization, people are too many to have face-to-face communication.

    They are generally spread over wide geographical distances and are sometimes not even connected by telephone. The situation is changing fast. But, even then, the exchange of letters remains as important as ever. Moreover, people have to function within defined limits of authority and responsibility. In the absence of written communication, it till not be easy to determine responsibility. It is an essential part of any manager’s responsibility to communicate on paper.

    Written communication is, in this way, an essential part of organizational life. Telephone, telex, fax machines have not in any way affected the importance of letters. They have only changed the mode of transmission and made the exchange of letters or memos much faster. That is why written communication including letters, memoranda, agenda, manuals, handbooks, reports, etc., continues to flourish.

    Meaning and Definition of Written Communication:

    A “Written Communication” means the sending of messages, orders, or instructions in writing through letters, circulars, manuals, reports, telegrams, office memos, bulletins, etc. It is a formal method of communication and is less flexible. Written communication has great significance in today’s business world.

    Written Communication definition [Hindi] is; A written document preserved properly becomes a permanent record for future reference. It can also use as legal evidence. It’s time-consuming, costly, and unsuitable for confidential and emergent communication. It is an innovative activity of the mind. Effective written communication is essential for preparing worthy promotional materials for business development.

    The speech came before writing. But writing is more unique and formal than speech. Effective writing involves the careful choice of words, their organization in the correct order in sentences formation as well as the cohesive composition of sentences. Also, writing is more valid and reliable than speech. But while speech is spontaneous, writing causes delay and takes time as feedback is not immediate. Written communication, to be effective, should be clear, complete, concise, correct, and courteous.

    Features of Written Communication:

    The following Salient features of written communication below are;

    1. Written communication is essentially a creative activity. It is an activity that requires conscious and creative effort. The creativity of this effort comes from the stimuli produced by the mind.
    2. The stimuli of oral communication are picked up from outside by the sensory receptors. In other words; written communication is more specifically, more carefully thought out than oral communication that base on a spontaneous reaction to signs picked up from outside.
    3. As an example, let us take up the writing out of a report that we want to present or that we have been asked to write. For this purpose, we gather all the necessary information or data. We, then, process it through our logical thought processes and encode our communication.
    4. This is not a face-to-face communication situation. There is no interchange of messages or external stimuli. This is almost entirely a creative activity of the mind.
    Extra features;
    1. The salient feature of written communication is that it has fewer cycles than face-to-face oral communication. In oral communication there are multiple exchanges of symbols, leading to multiple cycles. Most written communication is a one-cycle event.
    2. Usually, a message sent and receive, and that is the end of the event. Of course, letters do lead to repeated cycles of communication exchanges. But they cannot compare with the quick succession of cycles involved in a dialogue or informal meeting.
    3. It is a creative activity that requires a lot of imagination and effort to arrive at the finished product. While oral communication is spontaneous, written communication base on conscious effort.
    4. Oral communication is a multiple cycle event. Oral messages get an immediate response that leads very often to further exchange of words. This is not possible in written communication. Mostly it is a one-cycle event. Written communication is the most powerful and valid communication. Why? Beaucage this communication totally can provable when need with a valid document.

    Written Communication Introduction Meaning Features Advantages and Disadvantages
    Written Communication: Introduction, Meaning, Definition, Features, Advantages, and Disadvantages #Pixabay.

    Advantages of written communication:

    After meaning and features, Written communication has the following advantages;

    1. It has the advantage of providing records, references, etc. In the absence of ready reference, great confusion may create and the working of the organization will virtually come to a halt.
    2. It promotes uniformity in policy and procedure. It is the only means of laying down clear guidelines for the working of the organization.
    3. They give access to a large audience through mass mailings. It is a common practice on the part of well-known organizations to reach out to people at large and win customers through wisely drafted “mailshots” or unsolicited circulars. For example, whenever a new brand of two-wheeler introduces in the market, or a bank comes forward with some attractive deposit/investment scheme it manages to get names and addresses of all the members of an institution/organization offering them their services on easy terms.
    4. Maintenance of proper records, letters, reports, and memos builds up legal defenses of the organization. Organizations usually have their legal advisors who cannot be of any help unless proper record makes available to them.
    More advantages:
    1. Good written communication builds up the organization’s image. It is not at all surprising, therefore, that the outgoing letters/messages of certain well-known companies are cited as examples to emulate.
    2. Written communication has the advantage of being accurate and unambiguous. Great care has to take in drafting any letter, memo, or report so that the message effectively conveys. Oral communication may often give rise to confusion because every speaker has his way of putting himself across.
    3. The growth of an organization promotes, to a large extent, by reference to its old, well-maintained records and minutes of the meetings.
    4. Written communication facilitates proper assignation of responsibilities. One may sometimes go back on words spoken, but not on his words put on paper. Moreover, the lower staff behaves more responsibly, and also feels secure, when communication is sent in writing.

    Disadvantages of Written Communication:

    Written communication also suffers from the following disadvantages or limitations:

    1. They run the risk of becoming ineffective in the hands of people otherwise good in their job, but poor in expression. That is why it is a serious concern of a modem organization to recruit people who are very good at expression, especially in letter and report writing ability.
    2. It is also a costly process. It costs a lot in terms of stationery and the number of people involved in typing and sending out letters.
    3. They are mostly handicapped by their inability to get immediate feedback. Both encoding and transmission of the message take time, resulting in immediate delays. It is, therefore, a time-consuming process.
    More disadvantages:
    1. They have another disadvantage. Immediate clarification is not possible in exchange for written communication. If the receiver of a written message at a distance seeks some clarification, he cannot have it as quickly as he would like to. He will have to write a pack and wait for the reply to his query.
    2. It creates mountains of paper cluttered around the premises of the organization. It is a common sight in offices, and the staff has a tough time trying to handle it. Very often valuable papers get lost. The managers, therefore, have to be extra careful to keep sensitive material in his custody.
    3. It is time-consuming. Composing a message in writing takes much time. Writing letters, typing orders, notices, etc. and sending it to an appropriate destination requires time. The feedback process also is not instant.
    4. Absence of immediate clarification. In conclusion, we can say that written communication remains the backbone of an organization; whatever be its disadvantages or limitations. Almost all formal communication is in writing.
  • Communication; Introduction, Meaning, and Definition

    Communication; Introduction, Meaning, and Definition

    Introduction; Communication is important from the point of view of understanding it in terms of a process, system, interactional base, and structuring. There are various objectives of communication in business organizations. We are living in a world which is totally networked with communication. With the advent of fast technology, the world has become a global village.

    Discussion the topic Communication essay; Introduction, Meaning, and Definition.

    The information sharing among various groups in society at national and international levels has become very smooth, effective and efficient. With the click of the small button on a computer, you can easily get any information according to your needs and choice. You cannot just think of a world or situation where there is no exchange of ideas, feelings, emotions, reactions, propositions, facts and figures.

    From time immemorial, they have been the most important activities of human lives. The integration of the world economy has been made possible with a strong and efficient channel of communication. The nature of communication has gone a significant change during the last dealers. Now the economic power lies in the hands of the countries having very sound information technology network.

    Meaning and Definition of Communication:

    There are various definitions and meaning interpreted by different scholars. T.S. Matthews says that Communication is something so difficult that we can never put it in simple words. But we do need a definition to understand the concept. In his book Communication in Business, Peter Little defines communication as the process by which information is transmitted between individuals and/ or organizations so that an understandable response results. W.H. Newman and C.F. Summer Jr. define communication as, “Communication is an exchange of facts, ideas, opinions, or emotions by two or more persons”.

    “Administrative communication is a process which involves the transmission and accurate replication of ideas ensured by feedback for the purpose of eliciting actions which will accomplish organizational goals.”

    Obviously, “information” is the keyword in the first definition. But this definition does not indicate the objects about which information is to transmit. This is precisely what is provided in the second definition. They transmit information not only about tangible facts and determinable ideas and opinions but also about emotions. When a communicator passes on or transmits some information, he may also, either intentionally or unconsciously, be communicating his attitude or the frame of his mind. And sometimes the latter may be more relevant to the reality that is communicating.

    Communication Definition:

    The following definition offered by William Scott in his book “Organisation Theory” should appear comprehensive and especially satisfying to the students of “business communication” since it touches all aspects of the communication process:

    According to McFarland communication is,

    “a process of meaningful interaction among human beings. More specifically, it is the process by which meanings are perceived and understandings are reached among human beings.”

    Newman and summer defined as,

    “an exchange of facts, ideas, opinions or emotions by two or more persons.”

    This definition emphasizes four important points:

    1. The process of communication involves the communication of ideas.
    2. The ideas should accurately replicate (reproduce) in the receiver’s mind, i.e., the receiver should get exactly the same ideas as were transmitted. If the process of communications perfect, there will be no dilution, exaggeration or distortion of the ideas.
    3. The transmitter is assured of the accurate replication of the ideas by feedback, i.e., by the receiver’s response which communicated back to the transmitter. Here it suggested that communications a two-way process including the transmission of feedback.
    4. The purpose of all communications to elicit action.

    It is a quite comprehensive definition and covers almost all aspects of communication. But two comments can make on it:

    1. The concept of ideas should adequately enlarge to include emotions also.
    2. Even in administrative communication, the purpose may not always be to elicit action. Seeking information or persuading others to a certain point of view can be equally important objectives of communication.

    Nature of communi­cation:

    The exchange of information or passing of information, ideas or thought from one person to the other or from one end to the other is communication. Communication is the process of passing information from one person to another. The purpose of communication understands information. Whatever one wants to say to someone should clearly understand by him else the very purpose of the communication would defeat. In an organization, communication facilitates the flow of information and understanding between different people and departments through different media using all the channels and networks.

    This flow of information is vital for managerial effectiveness and decision making in general and for human resource manager in particular as he has to be in contact with the managers of various departments, employees and workers and trade union leaders. Communication thus helps understand people better removing misunderstanding and creating clarity of thoughts and expression. It also educates people.

    They may written or oral, formal, informal, and upward, downward, horizontal, diagonal, interpersonal, intrapersonal, interdepartmental, intra-organisational. Communication brings people together, closer to each other. Communications an important management function closely associated with all other managerial functions.

    It bridges the gap between individuals and groups through the flow of information and understanding between them. Information is the most vital aspect of communication. It is the information which is transmitted, studied, analyzed and interpreted and stored. The manager, therefore, has to spare time to collect, analyze and store the information for decision-making and routine day to day business.

    Communication Introduction Meaning and Definition
    Communication; Introduction, Meaning, and Definition. #Pixabay.

    Principles of Communication:

    In order to be effective and meaningful, the managerial function of communication essay must be guided by the following principles:

    Understanding:

    It must be such, as transmits the understanding of their message to the recipient as per the intentions of the sender. A practical application of this principle requires that the message must clearly express whether made orally or in writing. Further, the message must be complete – leaving no scope for any doubts likely to confuse the recipient and compel him towards a misinterpretation of the message.

    Attention:

    They must make in such a manner, that it invites the attention of the recipient to it. For a practical application of this principle, it is imperative that not only must the message expressed in a pleasant and sound manner; but also the purpose of the sender in making communication, must be absolutely clarified.

    Brevity:

    The message to communicated must be brief; as usually the recipient, especially an executive, would not have much time to devote to a single piece of communication. However, the brevity of the message must not be sought at the cost of clarity or completeness of the message. The sender must strike a balance among these three factors -brevity, clarity, and completeness.

    The Timeliness:

    They must be timely i.e. it must make at the high time when needed to communicate to the recipient. An advanced communication carries with it the danger of “forgetting”, on the part of the recipient; while a delayed communication loses its purpose and charm, and becomes meaningless when the right time for action on it has expired.

    The Appropriateness or Rationality:

    It must be appropriate or rational, in the context of the realization of organizational objectives. They must be neither impracticable to act upon; nor irrational, making no contribution to common objectives.

    Feedback:

    They must be a two-way process. The feedback (or reaction or response) of the recipient to the message, must be as easily transferable to the sender, as the original communication made by the sender. The idea behind emphasizing on the feedback aspect of communications that it helps the sender to modify his subsequent communications in view of the reactions of the recipient – making for better and improved human relations.

    The Constructive and Strategic Use of Informal Groups:

    The management must not hesitate in making constructive and strategic use of informal groups, for ensuring and facilitating speedier communication in emergency situations. Such use of informal groups would also help develop good human relations by upgrading the status of informal groups and their leaders. However, management must assure itself that rumors not spread by informal groups, and for this, a guard over the manner of functioning of informal groups, while transmitting a formal exchange, is but imperative.