Accounting software is a computer software system and its functional modules specially used for accounting and financial management, including a set of programs that direct the computer to perform accounting and management work, stored data, and related materials. For example, the accounting processing module in they not only includes the procedures and basic data (accounting subjects, vouchers, etc.) that instruct the computer to perform accounting processing but also includes relevant technical materials such as software manuals to guide users to conduct accounting. Handling operations. 

Here is the article to explain, How to define the Accounting Software Meaning Definition Features Classification!

Accounting software usually has the following main functions: 1. Provide data input directly for accounting and financial management; 2. Generate accounting data such as vouchers, account books, and statements; 3. Convert, output, analyze, and utilize accounting data.

Features and Characteristics of Accounting Software;

The features and characteristics of functional modules of the accounting software include the following parts:

Accounting processing module;

The accounting processing module mainly uses accounting vouchers as the original data, records, classifies, calculates, processes, and summarizes the economic contents contained in the accounting vouchers according to the accounting subjects and statistical index system, and outputs the general ledger, the detailed ledger, Journals, and other auxiliary books, vouchers, and reports.

The accounting processing module mainly includes 1. Initial accounting (account establishment); 2. Voucher processing (input, review, summary); 3. Inquiry; 4. Reconciliation;

The initial accounting is the process of customizing the accounting subject system, accounting voucher format, and account book system according to program requirements and internal management needs. It is equivalent to setting up a new accounting system in a manual state, which is the process of using a computer to create an account. Also, Voucher processing includes voucher input, modification, review, summary, and printing.

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The query is to set the query condition flag, to flexibly and quickly query the accounting vouchers of a certain accounting period, and also the relevant content of the sub-ledger and general ledger. For example: find accounting documents of specific content, find the balance or balance of accounting subjects, etc.

Other things;

Part of the reconciliation function exists automatically checked and checked by the program during the design of the accounting software, such as checking the accounts between the general ledger, the subsidiary ledger, and the journal; the other part is provided for the user to check, such as checking with the bank statement. , check with the current account, check with other auxiliary accounts, etc., and can make relevant information such as reconciliation tables.

The checkout function stands completed by the program. Also, According to the provisions of the national accounting system, the calculation and summarization are carried out according to the classification of the accounting subjects, the loan amount and balance are settled, the current accounting is ended, and the next accounting cycle is started. The checkout also includes the carry-over of accounting information across years and special content that starts a new fiscal year. The printout function is to print accounting vouchers, account books, and other accounting information for users to use and archive.

Report processing module;

The report processing module prepares accounting reports according to the accounting data according to the national unified accounting system and provides financial reports to company managers and government departments. Accounting statements can stand divided into individual statements, summary statements, and consolidated statements according to the scope of their compilation.

The report processing module includes 1. report definition; 2. report calculation; 3. report summary; 4. report query; 5. report output.

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Statement definition is the work done to establish a new reporting system based on accounting software. It mainly includes: defining the report name, describing the format of the blank form, defining the data source of the report item filling content, the report item and the operation relationship, determining the form item auditing and checking and the linking relationship between the report items, checking the formula and the summary scope of the summary report and so on.

After the report stands defined, the required accounting report can exist calculated or summarized according to the regulations. After verification and verification, the accounting report can be printed, copied, inquired about, and output.

Fixed assets accounting module;

The fixed assets accounting module is mainly used for detailed accounting and management of fixed assets.

The fixed assets accounting module includes; 1. establishing a fixed assets card; 2. establishing a fixed asset account book; 3. inputting changes in fixed assets; 4. withdrawing depreciation of fixed assets; 5. summary calculation; This module is mainly based on the provisions of the financial system to establish a fixed asset card, determine the coefficient and method of depreciation of fixed assets, enter the increase or decrease of fixed assets, and summarize and calculate the original value, accumulated depreciation and net value of fixed assets. Automatically prepare transfer entries according to the pre-design, complete the transfer records, print out the fixed asset sub-ledger and data card, and reflect the value of fixed assets in detail.

Payroll accounting module; 

The salary accounting module calculates the salary of the employees and also handles the salary accounting based on the original data of the individual salary of the employees.

The salary accounting module includes 1. Designing salary items and project calculation formulas; 2. Entering basic salary data of employees; 3. Increase, decrease, change, and modification; 4. Calculation summary; 5. Query; 6. Print output.

The payroll accounting module, firstly designs the project and project calculation formula of salary, enters the amount that should be paid, deducted, and paid by the employee according to the project, and calculate and distribute the zero and whole money of different denominations according to the user’s requirements.

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This module should have items for self-defining salary, select the classification method, flexibly revise salary items, adjust basic personal information of employees, and define salary calculation formula (such as withholding personal income tax calculation formula) for summary calculation. Automatically make transfer vouchers, fill in entries, make a salary distribution, and calculate salary and welfare fees.

Other modules;

Other modules mainly include inventory accounting, cost accounting system, accounts receivable accounting, sales accounting, financial analysis, and so on. According to the characteristics of the industry, there are retail invoicing accounting systems, wholesale invoicing accounting systems, and so on. According to the needs of management, there are labor, capital, and also personnel management system, state-owned asset management system, etc.

Types or Classification of Accounting Software;

The types and classification of the accounting software include the following parts:

According to the scope of the application;

General accounting software refers to them that is applicable within a certain range. It is further divided into full general and industry general accounting software.

Fixed-point development of accounting software, also known as special-purpose accounting software; refers to them that is only applicable to the accounting business of individual units.

According to the hardware structure;

Single-user refers to the installation of accounting software on one or several computers, each computer runs independently, and also the generated data is only stored in this computer, and data exchange and exchange between computers cannot be performed directly shared.

Multi-user (network) refers to the installation of accounting software on the host (server of a computer network) of a multi-user system; each terminal (workstation) in the system can run at the same time, and accountants on different terminals (workstation) can share accounting information.

Accounting Software Meaning Definition Features Classification Image
Accounting Software Meaning Definition Features Classification; Image by Mohamed Hassan from Pixabay.

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