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Copy Book or Journal: Meaning, Advantages, and Futures

Copy Book or Journal Meaning Definition Types Features Characteristics Advantages Benefits and Limitations Disadvantages Image

Copy Book or Journal: In Accounting Essay – The word journal has been gotten from the French word “Jour” Jour implies a day. Along these lines, the journal implies every day. Journal in records book names as the book of the original passage. It knows as the book of the original section since, in such a case that any monetary exchange happens, the bookkeeper of an organization would initially record the exchange in the Daybook. That is the reason a journal in bookkeeping is basic for anybody to comprehend. Regardless of what your identity is, an eventual bookkeeper, an account devotee, or an investor who might want to comprehend the characteristic exchanges of an organization, you have to realize how to pass a Daybook passage before whatever else.

Copy Book or Journal: Meaning, Definition, Types, Features or Characteristics, Advantages or Benefits, and Limitations or Disadvantages.

Exchanges record day by day in a Day book and thus it has named so. When an exchange happens its charge and credit perspectives are investigated and above all else, recorded sequentially (in the order of their event) in a book along with its short portrayal. This book knows as a Daybook. Thus we see that the main capacity of a journal is to show the connection between the two records associated with an exchange. This encourages the composition of a record. Since exchanges are first of all recorded in quite a while, so it knows as the book of original passage or prime section or essential passage or starter passage, or first passage. Accounting Essays;

Meaning and Definition of Copy Book or Journal:

Which means and definition of Journal; Journal is the book of an original section wherein, in the wake of adhering to the guidelines of charge and credit, all business exchanges record in sequential order. Hence, a Daybook implies a book that records all financial exchanges of a business on a regular schedule. The money-related exchanges record in sequential order i.e., in the order of their event.

As the recording of exchanges is done first in the journal, it likewise calls the book of original passage or a prime section. Journalizing characterizes as the way toward recording exchanges in the Daybook. In the wake of deciding the specific record to charge and credit, every exchange independently record.

A journal might characterize as the book of the original or prime section containing a sequential record of the exchanges from which presenting is done on the record. The exchanges record first in the Daybook in the order in which they happen. In the bookkeeping world, Journal alludes to a book wherein exchanges are logged for the absolute first time, and that is the reason it additionally calls as “Book of Original Entry”. In this book, all the ordinary business exchanges enter consecutively, for example, when they emerge.

From that point forward, the exchanges are presented on the Ledger, in the concerned records. At the point when the exchanges record in the journal, they call Journal Entries. According to the Double Entry System of Book Keeping, each exchange influences different sides, for example, charge and credit. Thus, the exchanges enter in the book according to the Golden Rules of Accounting, to realize which record is to charge and which one is to credit.

Types of Copy Book or Journal:

There are two types of the journal:

General Journal:

General Journal is one in which a small business entity records all the day to day business transactions

Special Journal:

In the case of big business houses, the journal classifies into different books called special Day books. Transactions record in these special Day books based on their nature. These books also know as subsidiary books. It includes cash book, purchase day book, sales day book, bills receivable book, bills payable book, return inward book, return outward book, and journal proper.

The Daybook proper uses for entering infrequent transactions such as opening entries, closing entries, and rectification entries.

Characteristics or Highlights or Features of Copy Book or Journal in Accounting:

The first step of the accounting process is to maintain a journal or journalizing of transactions. Journal has the following features:

  • Journal is the main effective advance of the twofold section framework. An exchange records most importantly in the journal. So the Daybook knows as the book of the original section.
  • An exchange record around the same time it happens. Along these lines, the journal calls Day Book.
  • Exchanges record sequentially, So, the journal knows as an ordered book
  • For every exchange, the names of the two concerned records demonstrating which charges and which credits, are obviously written in two back to back lines. This makes record posting simple. That is the reason the Day Book designates “Partner to Ledger” or “auxiliary book”
  • The portrayal composes beneath every section.
  • The sum writes in the last two segments – the charge sum in the charge section and the credit sum in the credit segment.

From the definitions and its recording procedures, the following features of the journal mark:

Book of essential passage:

The primary phase of the bookkeeping cycle is to keep up a Day Book. Exchanges first record in the Daybook. That is the reason the Day Book knows as the fundamental book of records.

Day by day record book:

Not long after the event and recognizable proof of exchanges, these record in the Day Book in sequential order of dates. Since exchanges record on the day co-event in the Day Book, it knows as a day by a daily record book.

Sequential order:

Everyday exchanges record in a Day Book in sequential order of dates. For this explanation, the Daybook likewise calls an order book of records.

Utilization of double parts of exchanges:

According to the standards of the twofold passage framework, each exchange records in a Daybook in double viewpoints, for example, charging one record and crediting the other record.

Utilization of clarification:

Journal passage of each exchange trails by clarification or portrayal since clarifications of sections fill the need for future reference.

Various segments:

Each page of the journal separates into five segments: Date, account titles and clarification, record folio, charge cash section, and credit cash segment.

An equivalent measure of cash:

For the journal section of every exchange, a similar measure of cash writes in charge of cash and credit cash segments.

Auxiliary book:

Journalizing the exchange helps the planning of the record helpfully. That is the reason the Day Book knows as an auxiliary book to the record.

Utilization of various journal books:

Journal implies a general daybook. Be that as it may, considering size-nature and volume of exchanges daybooks sub-separate into numerous classes. For instance; Purchase daybook deals daybook, buy return daybook, deals return daybook, money receipt Journal, money payment daybook dry daybook appropriate. The employments of the Day Book resolve thinking about the need of the organization.

Copy Book or Journal Meaning Definition Types Features Characteristics Advantages Benefits and Limitations Disadvantages Image
Copy Book or Journal: Meaning, Advantages, and Futures; Image from Pixabay.

The Utility or Advantages or Benefits of the Copy Book or Journal:

The following advantages or benefits below are;

An essential book of the original section:

As the principal recording of exchange is done in the daybook, it knows as the book of the original section or prime passage. All business exchanges first discover a spot in quite a while and afterward, just the record in isolated record accounts.

A central book following the twofold passage bookkeeping:

In the wake of deciding the specific record to charge and credit, every exchange independently record. If we don’t open daybooks in an endeavor, the odds of keeping up books of records, according to the standards of the twofold section framework are far off.

Exchanges in sequential order:

All the exchanges record in the daybook in sequential order. In this way, the odds of discarding any exchanges in the books of records are dainty.

Complete information about business exchanges:

All journal passages support with brief portrayals. These portrayals help to comprehend the importance and motivation behind the exchange in future dates.

Grouping of all exchanges gets simpler:

All journal passages depend on vouchers and record in the journal as and when they happen. Thus, the exchanges are ordering immediately when they happen.

Aides in the division of labor:

In a huge business, a journal sub-separate into more than one. This sub-division assists with recording one sort of exchange in that book. For instance, deals book records just credit deals and buy book records just credit buys. These sub-journals took care of and constrained by various and separate people. In such cases, normally, that individual procures ability which causes the endeavor to accomplish its shared objective productively and adequately.

Guarantees arithmetical precision:

In the journal, the complete of the charge segment and credit segment should coordinate and concur. The difference is a speedy sign of the responsibility of certain errors, which can handily recognize and amended.

Limitations or disadvantages of Copy Book or Journal:

The following disadvantages or limitations below are;

Massive and voluminous:

Journal is the principal book of original passage which records all business exchanges. Now and again, it turns out to be so cumbersome and voluminous that it can’t be taken care of without any problem.

Information in the dispersed form:

In this book, all information records in routine and dispersed form; thus it is hard to find a specific exchange except if one recollects the date of the event of that exchange.


In contrast to posting from auxiliary books, posting the exchanges from daybook to record accounts take an excessive amount of time because each time one needs to post the exchanges in various record accounts.

Absence of interior control:

Dissimilar to different books of original sections like auxiliary books and money books, the daybook doesn’t encourage inner control, because the journal just exchanges record in sequential order. Be that as it may, auxiliary books and money book gives an away from of the unique sort of exchanges recorded in that.

Nageshwar Das

Nageshwar Das

Nageshwar Das, BBA graduation with Finance and Marketing specialization, and CEO, Web Developer, & Admin in

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