Principles of Organization
First, we will understand What is an Organization? Just same knowledge remembering for more understandable How to Principles of Organization use it or work it in your organization employees.
“An organized group of people with a particular purpose, such as a business or government department.”
“The action of organizing something. The quality of being systematic and efficient.”
“The way in which the elements of a whole are arranged.”
Here are Principles of Organization
The principle of deﬁnition: Deﬁning and ﬁxing the duties, responsibilities, and authority of each worker. In addition, when a group of persons is working together for a common goal, it becomes necessary to deﬁne the relationship between them in clear terms.
The principle of objective: The activities at all levels of organization structure should be geared to achieve the main objectives of the organization.
The principle of specialization or division of work: It includes deciding and division of various activities required to achieve the objectives of an organization. Identical activities are grouped under one individual or one department. In order to ensure effective performance, the grouped activities are allotted to speciﬁed competent persons, specialized in their ﬁelds. Adequate staff members are appointed by them and are appropriately trained.
The principle of coordination: Coordination must exist among the workers. The delegated authority and responsibility should be coordinated by the chief managerial staff. There must be a separate and responsible person to see whether all the activities are going on to accomplish the objectives of the organization or not.
The principle of authority: Assignment of duties or allotment of duties to speciﬁed persons is followed by the delegation of authority. While delegating authority, responsibility is also ﬁxed. The senior members should delegate the authority to their subordinates on the basis of their ability. The subordinates are motivated through the delegation of authority and they perform the work efﬁciently with responsibility.
The principle of responsibility: Each person is responsible for the work completed by him. Authority is delegated from the top level to the bottom level but the responsibility can be delegated to some extent. While delegating the authority, there is no need to delegate the responsibility. So, the responsibility of the junior staff members should be clearly deﬁned.
The principle of explanation: While allocating duties to persons, the extent of liabilities of the person should be clearly explained to the concerned person. It will enable the person to accept the authority and discharge his duties efﬁciently.
The principle of efﬁciency: Each work can be completed efﬁciently wherever the environment, as well as the organizational structure, facilitates the completion of work. The work should be completed with minimum members, in less time, with minimum resources and within the right time.
The principle of uniformity: The organization should distribute the work in such a way that there should be an equal status and equal authority and powers among the same line ofﬁcers.
The principle of correspondence: Authority and responsibility should be in parity with each other. If authority alone is delegated without responsibility, it could be misused. Secondly, if responsibility is delegated without authority, it will not work.
The principle of the unity of command: A subordinate should receive the instructions or directions only from one superior.
The principle of balance: Sequence of work between various units of the organization should be arranged scientiﬁcally.
The principle of equilibrium: In certain periods, some departments are overloaded and some are under loaded. The overloaded departments should be further divided into subsections. This would facilitate effective control.
The principle of continuity: There should be reoperation of objectives, readjustment of plants and provision of opportunities for the development of future management.
The principle of the span of control: It refers to the maximum number of members effectively supervised by a single individual. In the administration area, under one executive, four or ﬁve subordinates may work. In the factory level, under one supervisor, twenty or twenty ﬁve workers may work. The span of control enables smooth functioning of the organization.
The principle of leadership facilitation: The organizational set up may be arranged in such a way that the persons with leadership qualities such as honesty, devotion, enthusiasm, and inspiration are appointed in key positions.
The principle of exception: The junior ofﬁcers should be disturbed by the seniors only when the work is not done according to the plans laid down. It automatically reduces the work of middle level as well as top level ofﬁcers. The top level ofﬁcers will have more time to frame policies and chalk out the plans of the organization.
The principle of ﬂexibility: The organizational set up must be ﬂexible to adjust to the changing environment of the business.
The Scalar principle: The line of authority ﬂows from the top level to bottom level. It also establishes the line of communication. Each person has to know as to who is his superior, from whom he has to receive orders, and to whom he is answerable. Each superior must know what authority he has and over which persons.
The principle of simplicity and homogeneity: The organization structure should be simple. It enables the staff members to maintain equality and homogeneity. It is necessary to understand a person who is working in the organization. If the organization structure is complex, junior ofﬁcers will not understand the level and the extent of responsibility for a particular activity.
The principle of unity in direction: The major plan is sub-divided into sub-plans which are taken by groups or departments. All these groups have to cooperate to attain the main objectives by implementing a major plan.
The principle of joint decisions: In the business organization, there are a number of decisions taken by the ofﬁcers to run the business. If a complicated problem arises, more than one member examines the problems and takes decisions. Whenever the decision is taken jointly, it gives a beneﬁt for a long period.
Notes: Here are you have read it Principles of Organization. And, Maybe You will read it; The deﬁnitions of all the seven Processes of Scientiﬁc Management; Planning, Organizing, Stafﬁng, Directing, Coordinating, Motivating, Controlling. You will be reading this post about; What are Functions of Organization, do you read it about Organization.