Effective communication between editors and authors is an important part of editing work and an important way to improve the quality of publications.

Here are the articles to explain, the Effective Communication between Editors and Authors!

In this article, we adopt different effective communication methods for different situations of manuscripts. And pay attention to playing and educating a role in the process of communication with authors. To communicate effectively, editors should also focus on cultivating service awareness and improving their quality.


The phrase “a good article is revised” has the same reasoning in scientific journal articles. Because the author will have certain problems or less in the article. Then, from reviewing, and withdrawing to proofreading, all links require editors to communicate with authors. Communication with authors is part of the daily work of journal editors. It is an important task for a responsible editor to effectively communicate with the author. So that it can revise according to the requirements of the reviewers or the publication requirements of the journal.

Adopting a positive and effective communication method can increase the understanding and trust between editors and authors. And at the same time increase the author’s favorable impression of the journal, injecting potential for the long-term development of the journal. Regarding the way of communication, Zhang Lin believes that different authors should treat differently and that it varies from person to person. At the same time, author-oriented thinking and smooth communication channels should also establish.

The author’s unit;

It is a university journal, and most of the authors of the article are graduate students. Jiang Fengxia believes that it is necessary to maintain a positive attitude when communicating with postgraduate authors. Use mentality to win so that more good articles are present in people’s vision. No matter what method of communication stands used, editors must improve their cultivation, including ideological quality and business ability. Colleges and universities are important positions for cultivating talents.

Similarly, editors of college journals should also give full play to the function of educating people in their effective communication with authors. Only by letting the journal truly play the role of educating students in the process of colleges and universities, can the editorial work is done in place, truly serve the students of colleges and universities and the future development of colleges and universities, and provide the content for college principals to build the journal. Good basic guarantee.

This article stands introduced based on work practice and the experience of communicating with the author. To provide references for other editors in the process of communicating with the author.

Establish a convenient way of communication;

To communicate with the author, first of all, it is necessary to establish a convenient communication channel. In addition to the editing platform, the commonly used communication is the office phone. The office phone also has certain inconveniences. First, due to the limitation of office hours, the editor is also busy when the editor is at work. Or the editor in charge of going out has something to do. So the author cannot contact them after calling many times. Telephone communication can affect other people’s work.

Now that multimedia stand developed, it is most convenient to directly establish QQ or WeChat communication with the editor in charge. Both parties stand satisfied that using QQ to communicate, not only can they communicate at any time. If there is a problem, also reduce the interference to others. Using the current form of new media to communicate is not only convenient. But also can adapt to the time of both parties to communicate at the right time. Promote the effectiveness of communication between the two parties, and avoid interference with each other’s lives.

This is an important development in the current establishment of convenient ways of communication. And, it is also an aspect that needs to stand paid attention to in the process of effective communication between editors and authors in the future.

Different ways of communication between editors and authors;

Adopt different communication methods for rejected manuscripts and manuscripts to accept;

The opinions of experts at the stage of withdrawing manuscripts play a decisive role in deciding. Whether to accept the manuscript and also play a major reference in the further revision of the manuscript to accept. No matter what communication route stands taken, it is to use language or writing. For rejected manuscripts, the language of comments in the manuscript must be euphemistic, standardized, rigorous, and sincere, summarizing the overall problems of the article, and affirming the advantages and value of the article.

It is not possible to completely deny the author’s ideas or the writing of the composition, but only euphemistic language. Write the reasons why it is not suitable for publication. Therefore, some authors are very grateful, to supplement the data or re-write according to the comments. And then submit it to this journal, the quality has stood greatly improved before. However, if the rejecter adopts hard language at the stage of rejection, it will be psychological harm to the author.

There will also be a certain shadow in future writing. Which makes it difficult to form new language forms and innovate. Their writing methods for the form and content of the writing. Also, it will hinder the author’s future writing development. The suggestions for revision of manuscripts to stand accepted or revised and re-reviewed mainly refer to the opinions of experts, and must be specific. Since most of the authors of the journal are graduate students who are new to the writing of papers. The editor-in-charge should give a concise summary of the article as a whole. As well as refine the specific revision points, so that the author can target them.

Some expert opinions are relatively general;

Such as: “writing or professional terminology exists not standardized”, “the preface needs to be concise, and individual statements in the main body need to be clear” or “the conclusion needs to be deducted and concise”, but they stand not specifically pointed out in the article, resulting in some authors comparing I was confused and had no idea when revising, so in the process of revising, I couldn’t get a satisfactory manuscript many times.

Therefore, when editors write withdrawal opinions, they must first thoroughly understand the content of the article. Understand the meaning of experts, and understand the problems in the article. In this process, sometimes it is necessary to communicate with experts and list the problems in the article one by one. So that authors can make better revisions and further improve the quality of the manuscript. This is the key link to improving the quality of manuscripts. The author cleanses the shortcomings of his ing and can improve it in future writing. Providing good help for his e-development and the quality of future manuscripts.

Adopting different communication methods for different revisions;

Errors in articles manifest in different ways and require different communication with the author. Some are intellectual errors, some are careless, and some are inconsistent in format or inconsistent with the publication format of this journal, and different communication methods stand required for different revisions. If it is an intellectual error, be sure to ask the question carefully, or be able to find relevant literature for the author to refer to.

For example, in one author’s article, different varieties of a plant stood subjected to stress treatment. And relevant indicators stood measured to judge their stress resistance. When the author carefully looked at his article, he found that the conclusion was wrong. Malondialdehyde is the product of damage to the cell membrane. The higher the content, the more serious the damage to the plant. And the varieties with high malondialdehyde content in this article are more resistant. So I communicated with the author and found that the author’s meaning of the malondialdehyde index was unclear.

When analyzing it with software;

It was regarded as a resistance index. After communication, a reasonable conclusion was obtained. In terms of standardization and standardization of articles. Editors have the rich practical experience and can find more problems and should provide more guiding opinions. For example, the Latin genus or species names and gene symbols of organisms are usually italicized. While transcription factors and protein symbols are in the normal font. Sometimes the unit of quantity stands not standardized, or the wording is wrong. This can be modified after confirming with the author.

However, if the mistakes are caused by carelessness. Such as the superscript of the literature, the subscript of the molecular formula. And, the format of a certain article in the reference is inconsistent with the publication. These small places can be modified by the author, or they can be modified by themselves, saving time and energy.

Communication requires a relaxed and harmonious atmosphere;

If there are many problems in the article, and the author has not made enough revisions many times. It is a convenient choice to communicate by phone or go to the editorial department for face-to-face communication. Authors who are on-campus graduate students are always apprehensive and nervous. At this time, the editor should be approachable, reduce the psychological pressure on the students, not be arrogant, have a gentle attitude, explain the revision requirements in detail to the author, and at the same time pay attention to respect and patiently listen to the author’s ideas.

Get along with the author as equals as friends. When talking with the author, you may wish to use humor to ease the atmosphere, so that the author can relax in a relaxed atmosphere, which is also conducive to communication, and increases the author’s favor and trust in the editorial department, which is conducive to the next step. work in progress. A harmonious and pleasant communication atmosphere can ensure the effectiveness of communication, and can truly achieve the development of manuscript quality in the process of communication.

Play an educative role in the process of communication;

As a teacher in a college, educating people permeates all work, and as a college journal, also bears such an important responsibility. First of all, the work attitude is patient, loving, and sincere, so that author feels the editor’s seriousness and enthusiasm, and shows the editor’s professional ethics. Among the postgraduate authors, the academic morality is weak, and the bad phenomenon of fraud occurs from time to time, and then there is the situation that the writing is not standardized and the writing attitude is not correct.

The phenomenon of multiple submissions for one manuscript still exists. After discovery, we must communicate patiently and explain the importance of integrity to students. With the development of society, people’s integrity is becoming more and more important. In particular, the falsification of experimental data is even more unacceptable. Once found, communicate with the author promptly communicating, consider the author’s perspective, persuade and educate sincerely and euphemistically, and require the author to write realistically.

Other journals;

University journals should shoulder the responsibility of cultivating authors’ academic ethics; as well as cultivating their rigorous academic attitude and honest and trustworthy work style. Because the State Press and Publication Administration has high requirements on the quality of publications and implements the “three-inspection and three-proof” system, the editor will carefully check it again and again to eliminate possible errors, and therefore will ask the author to confirm it again and again.

Authors often say thank you to the teacher, thank you for correcting mistakes over and over again, and learn from the professional attitude of editing teachers; some authors say that this is the first time I have written an article, and I don’t understand many things. I feel that I have grown a lot, and I am very grateful to the editorial teacher for his patient guidance. At this time, we feel that all the hard work is worthwhile, and at the same time; we can optimize the quality of the journal and enhance its influence of the journal.

Effective communication requires editors to improve their city

Editors should have a sense of service;

The service consciousness of editors is the professional quality that editors should have. Editors should establish a sense of serving the author, think from the perspective of the author; and, experience the author’s mood from the author’s point of view. “Think of what the author thinks and worry about what the author is worried about”; will resolve the conflict between the editor and the author; which is the ideological basis for the editor to communicate effectively with the author.

Editors should continue to participate in learning and improve their business literacy;

As an editor, having relevant editing skills and high professionalism is the basis for doing a good job. Editors should often participate in relevant professional training, and participate in academic lectures in related disciplines to broaden their academic horizons. In addition to editing knowledge, as an editor in charge of a professional column, he should be familiar with the major of the column he is in charge of. Zhu Chunhua believes that he should pay close attention to the latest progress and disciplinary trends so that he has a keen academic insight so that in the process of reviewing and revising manuscripts Can better grasp the content of the manuscript.

Arm yourself with traditional culture and educating knowledge in the new era to improve your ideological quality;

Traditional culture is the treasure of the Chinese nation. On many occasions, it is emphasized that we should attach importance to the study of traditional culture and actively improve the humanistic quality of individuals. At the same time, we must attach importance to the study of socialism with Chinese characteristics in the new era and the study of “not forgetting the original intention and remembering the mission”, and strengthen our political literacy, improve our service awareness, and implement it in our work.

In general, effective communication between editors and authors is an important part of editorial work. Which is related to the quality of published manuscripts. Effective communication with authors can save time, improve efficiency, and improve the quality of manuscripts. At the same time, it also allows authors to have more goodwill and trust in the journal. Which is conducive to broadening the channels for manuscripts and plays an important role in improving the quality of the journal.

Of course, different editors have different effective communication methods. As long as the purpose of serving the author remains unchanged, they can always maintain their patience, love, and sincerity. They will be able to communicate and communicate smoothly with the author.

Effective Communication between Editors and Authors Image
Effective Communication between Editors and Authors; Photo by Jason Goodman on Unsplash.

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