Facilities Manager Meaning, Definition, Role, and Responsibilities with their Essay; Facility management includes all complex operating activities such as grocery stores, auto shops, sports complexes, jails, office buildings, hospitals, hotels, and all other revenue-generating. The facility manager’s job purpose is to create an environment that encourages output, is pleasing to clients and consumers, and is efficient.

Here is the article to explain, What is the Meaning and Definition of Facilities Manager? Role and Responsibilities with their Essay!

The meaning and definition of facilities manager includes a wide range of functions and also support services. All staff, students, and volunteers are responsible for ensuring that they work in a manner that is safe for themselves; and others and to comply with relevant requirements of guidance to the national standees and the University of health and safety department. All staff parents or cares volunteers and students exist urged to read the nursery health and safety policy and relevant parts in the university health and safety policy.

Meaning and Definition of Facility management;

Facility management is a profession that encompasses multiple disciplines to ensure the functionality of the built environment by integrating people, place, process, and technology; The integration of processes within an organization to maintain and also develop the agreed services; which support and improve the effectiveness of its primary activities.

According to Alan M.Levitt,

“a facility may be a space or an office or suite of offices; a floor or group of floors within a building; a single building or a group of buildings or structures. These structures may be in an urban setting or freestanding in a suburban or rural setting. The structures or buildings may be a part of a complex or office park or campus”.

Facility management is hard to define because of its broad scope. Also, It involves the coordination of everything that keeps a company’s buildings, assets, and systems running. On top of managing day-to-day operations, above the facilities manager meaning and definition must also execute the long-term strategic facility management plan of their company.

Total facilities management;

Total facilities management includes those things which everything needed; such as services for a living, working, healthcare, education, commercial development, retailing, transportation, and communication undertakings.

According to steven M.Price;

“facilities, professionals are being asked to contain costs while achieving maximum beneficial use- that is, to achieve more with less.”

Some other people describe the facility as a physical place where done business activities. Also, Facility management is a duty to make plans according to business activity needs and demands; as good facility management deals with those needs in the best and most effective ways possible. Which responsibility played by facility managers explain below:

  • Observe the efficiency of the organization.
  • Make sure that the divergent processes, procedures, and standards present in a business complement rather than interfere with one another.
  • Observe all features of facility maintenance.
  • Tracking and responding to environmental, health, safety, and security issues.
  • Ensuring facility compliance with relevant regulatory codes and regulations
  • Educating the workforce about all manner of standards and procedures, from ordering office supplies to acting in the event of a disaster.

The role and responsibilities of facilities managers;

A facilities manager has a range of responsibilities including overseeing the daily running of a building and reducing its operating costs. In any organization, the facility manager is responsible for services of management that support business. Also, Facilities managers manage the continual maintenance of the building, identifying health and safety issues to make sure the building is safe for use and general responsibility for utilities, services, and daily logistical management. How to define the meaning and definition of facilities manager? A facilities manager is also responsible for managing catering and cleaning services and utilizing space management throughout the building.

  • Facility managers are responsible for directing a maintenance staff.
  • Facility manager’s duties related to standard maintenance, mailroom, and security activities, he or she may also be responsible for providing engineering and architectural services, hiring subcontractors, maintaining computer and telecommunications systems, and even buying, selling, or leasing real estate or office space.
  • The managers are also responsible for considering federal, state, and local regulations.
  • Facility managers also integrate knowledge workers into a dynamic business environment of global competition, technological developments, security threats, and changing values.

Scope of facilities management;

Facilities management describe those core business activities where business are working and also provide a good career path with the associated motivation that it brings. Good facilities management always try to introduce new idea and knowledge to improve the standard, improve the consumer primary activities and protect the associated investments. Those by the scope of facilities management is wide and varied; such activities include security, cleaning, maintenance, catering, landscaping, hygiene, etc. Today the role and scope of facilities management have changed dramatically

Corporate social responsibility;

Total corporate social responsibility can subdivide into four primary criteria-economic, legal, ethical and discretionary responsibilities. Mark S.Schwartz and Archie B.Carroll, “Corporate Social Responsibility: A Three Domain Approach,” Business Ethics Quarterly 13, no.4 (2003), 503-530; and Archie B.Carroll, “A Three -Dimensional Conceptual Model of Corporate Performance,” Academy of Management Review 4(1979), 497-505.

These four criteria fit together to form the whole of a company’s social responsiveness. Managers and organizations involve in several issues at the same time, and a company’s ethical and discretionary responsibilities exist increasingly considered as important as an economic and legal issue.

Business ethics are moral principles that guide the way a business behaves. Acting ethically involves distinguishing ‘right’ and wrong and then making the right choice. For example, the policy about honesty, health and safety, and corrupt practices.


Facilities management also supports the board to bring aspects critical to the facility management operational activities such as premises, local community, and staff welfare. Also, Facilities managers play a vital role in the delivery of more facilities by several stages in the life cycle of a building.

Today, facilities management challenges are integrating the resource with the user’s needs. Lavy (2008) concludes that facility management not only improves physical performance; but also increases the satisfaction that the users feel while staying/working/teaching/learning in that building. The facilities manager needs to understand the link between the institution’s aims and objectives; and the various group in the institution. The interface has to be strong and without it is easy to fail to work in the same direction. Therefore, a facility manager has to take into account the needs of the users as a basis for providing them with suitable facilities.

Ever-growing space requirements with ever-growing unused spaces increase the gap between what is available and what exists required. Also, Facility Managers face several challenges in convincing the higher management in getting approval for an additional building or space.

Health and safety;

Bio-energy company management system always keeps in mind the development of positive health, safety, and environment culture through the development of policies and procedures and promotion. They also provide training and monitoring services to the employees and employers; which exist intended to encourage employees as an integral part of daily operations. All staff, students, visitors, parents/carers would report any health and safety issues promptly to Melissa Leach or Susan Rogers or a senior member of staff in their absence.

Health and Safety issues would discuss and record and the relevant agencies would inform of the concern that has occurred. The Nursery Manager and Deputy Manager also attend the Level 2 Award in Health and Safety in the workplace, Risk Assessment Training, and Manual Handling Risk Assessment. Records of training undertaken by staff stand kept by the Nursery Manager along with planned dates for future course attendance and also refresher courses as needed.

Safety and Security Policy;

At Phoenix, we aim to make the nursery a safe and secure place for the children, Parents/Carers, Staff, and any Visitors who may enter the setting. We aim to make all the children, parents/carers, and staff aware of health and safety issues to minimize the hazards and risks to enable them to thrive in a safe and healthy environment.

Melissa and Sue are the members of staff who have undertaken the appropriate training and are responsible for recording risk assessments, updating policies, and ensuring others are aware of safety and security issues.

Health and safety policies;
  • As a management priority health and safety as an integral part of business
  • Carried out all activities safe manner.
  • Find hazards and mitigated through formal assessment.
  • Organizations fulfill with current health and safety legislation and apply best practices to all their activities.
  • Also, Employees encourage to be proactive on health and safety issues.
  • All employees require to co-operate with the organization; and their workers in implementing the policy and make sure that their work is without risk to themselves.
Environment policy;
  • Improvement in the environmental management system by worker training, consultation, involvement in identifying environmental impacts, etc is the objective of the organization.
  • The environmental impact also analyzed in under organization which involves potential risk of pollution,
  • Organizations always try to cooperate with the applicable local authority and landlords site on a relevant issue.
  • Also, The Company gives due consideration to environmental issues raised by customers and seeks to respond positively to customer-led environmental initiatives.
  • The Company works closely with those involved in the manufacturing supply chain; to achieve best practices in the environmental aspects of material sourcing, product manufacture, disposal, and recycling.

All staff, students, visitors, volunteers, Parents/Carers are aware of the location of fire doors and fire exits, and means of escape from the nursery. Also to know the location of the nearest fire extinguisher and fire alarm call points and instructions for their use. All staff has attended the University in house Fire Warden Training. Emergency exit routes are always tidy and free from obstacles. Also, The Fire Siren tested weekly. The Nursery Manager or Deputy Manager to collect the register from the Kitchen. Staff to take responsibility for the children, and to assist them to immediately vacate the nursery, through the safest exit; if possible through the garden and car park.

Risk Assessment;

The majority of the activities that exist carried out in the Nursery are generally of low risk in nature and do not require standing formally assessed. However, if we are planning a trip outside the nursery or are carrying out an activity; when the child could be at risk, we would carry out a written risk assessment. Risk assessments exist carried out by Sue Rogers and Melissa Leach and all staff will contribute to these documents.

The risk assessments would exist carried out on activities, the nursery environment, outside environment, manual handling, and outings. They exist regularly reviewed, working documents stand displayed in each area of the nursery. Should you have any queries or concerns of your own please feel free to talk to Sue or Melissa. Risk assessments exist brought to the attention of all relevant staff and students parents/carers and anyone who involve in the activity. Risk assessments exist reviewed annually. They exist periodically passed to the Health and Safety Department for checking to ensure that they are suitable and sufficient.

Importance of quality to facilities management;

As professional facility management used to strategically provide a quality working environment. But it required top-level management support and accurate requirements defined by consumers. In today’s current environment of innovation and increasing completion among suppliers, facilities management service providers must implement quality management.

The organization gets success through introducing quality management techniques. That’s by productivity can improve and absenteeism reduced by improving the internal environment. According to Alexander, “it is a total quality approach to sustaining an operational environment and providing support services to meet the strategic needs of an organization”.

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